PRIVACY POLICY – RADIATON SAFETY IRELAND
Introduction
In this Privacy Policy, Radiation Safety Ireland explain how we collect personal information, how we use it, how keep it safe and secure and how you can communicate with us, regarding the use of personal data. We have focused on implementing the practices of Fairness, Transparency and Accountability to protect your privacy. We respect your trust in us, to use, store and share your personal information.
This Privacy Policy relates to personal information collected through the Company website of Radiation Safety Ireland, www.radiationsafety.ie and does not extend to manual personal information or manual records.
All personal information we collect about you will be processed in accordance with The Irish Data Protection Act 2018 and EU General Data Protection Regulation (EU 2016/679).
Who Are We?
Radiation Safety Ireland was established in 2006 by Dr Elaine Doorly. We are a specialist provider of radiation protection consultancy and training services in Ireland. Our client base is varied and includes major pharmaceutical companies, research and education facilities, gamma irradiator facilities and waste management companies throughout Ireland. Our services include, Radiation Safety Training, Radiation Protection Adviser & Consultancy Services, Radiation Contamination & Dose Rate Monitoring, Radiation Safety Procedures & Risk Assessments, Laboratory Clearance Surveys, Wipe Tests and Certification.
In accordance with The EU General Data Protection Regulation Radiation Safety Ireland is identified as a Data Controller.
How we collect information about you
When you browse our website www.radiationsafety.ie we may ask for personal information such as your name or, email address. We may also collect information about you when you are on the internet such as the website you came from, IP address, domain types, i.e., .co.uk and.com), your browser type the country where your internet service provider is located, the pages of our site that were viewed during your visit and search terms that you used. This information is only used for our own research and to improve our service to you. Your IP address is also used to gather broad demographic information.
We collect personal information from you when you make a booking through the website www.radiationsafety.ie, and to avail of any of our on line services. Personal Information will also be collected when you send us an email. Information that we will process in connection with our services includes, your name, email address, phone number and any other information that itself can identify or, when associate with the above information may identify you as a specified individual. The personal information that we collect enables us to respond effectively to enquiries and requests for our specialised services.
Our website uses a variety of “Cookie” technologies, Third-Party Cookies and Google Analytics, which will not collect any identifying information from the user. A cookie is a little piece of text that the server places on your device when you visit our website. They help us make the site work better for you. For further information regarding our use of Cookie technology please refer to the Cookie Policy on our website.
How we use your personal information
Radiation Safety Ireland will use your personal information to provide you with the services that you request, such as our consultancy, training, monitoring, and auditing services. We will also collect and process personal information to enable us to issue, training certificates, invoices, manage accounts, collect payments, and to evaluate our services. When you email us with an enquiry your personal information will be processed to enable us to respond to each enquiry. Personal information will be processed to respond to any questions and comments and to follow up on our customer service. If considered necessary personal information will be processed to prevent potentially prohibited or illegal activities. To fulfil our Legal and Regulatory requirements it may be necessary to process your personal information.
Our Legal Basis to process your Personal Information
We detail below our identified Legal Basis to process personal information:
- Processing is necessary for the performance of a contract to which the data subject is party or to take steps at the request of the data subject prior to entering a contract
- Consent
- Legal Obligation
- Legitimate Interest
- Public Interest
- Vital Interest of a data subject or another natural person
Sharing of personal information
We will share your personal information when we are legally obliged. To enable Radiation Safety Ireland to provide our services, in certain circumstances it may be necessary for us to collaborate with external Third-Party Stakeholders. There may be occasions where it is necessary for our Stakeholders to access personal information for specific identified purposes. We will ensure that all appropriate Data Sharing Agreements and Contracts have been implemented prior to the sharing of any personal data. The following Third-Party Stakeholders may on occasions access personal information for specified purposes only:
Web Hosting Provider
IT Support
SaaS Providers
External Consultant
Transcribing Provider
How long do we keep your information?
To meet our legal and regulatory requirements Radiation Safety Ireland will retain personal information for such purposes. To enable us to provide and deliver our services personal information will be retained for contractual purposes and will not be retained for longer than is considered necessary.
How we keep your information safe
Radiation Safety Ireland are committed to the protection and security of your personal information. We use a variety of security technologies and procedures to protect your personal information from, unauthorised use and access, accidental loss, unlawful destruction, alteration, unlawful disclosure. As effective as security practices are, no physical or electronic system is entirely secure. We cannot guarantee the complete security of our data base nor can we guarantee that information that you supply will not be intercepted while being transmitted to us over the internet. We have implemented strict internal guidelines to ensure that your privacy is safeguarded at every level of our organisation. We will continue to revise policies and procedures and review our systems and we will implement additional security features as new technologies become available. Any transmission of personal information is at your own risk. When we receive your personal information, we use appropriate security measures to prevent your personal information from being compromised in any way. When you contact us to ask about your personal information, we may ask you to identify yourself, this is to help protect your personal information.
Third-Party Sites
Our website may contain links to other Third-Party sites. When you click on one of these links you are visiting a website operated by someone other than Radiation Safety Ireland and the operator of that website may have a different privacy policy. We are not responsible for their individual privacy practices and we encourage you to investigate the privacy policies of such Third- Party Operators.
Children
We do not knowingly collect personal information from children under the age of 13. If you are under 13, do not access, use, or provide and personal information on www.radiationsafety.ie or through any of its features. If we learn that we have collected or received personal information from a child under 13 without parental consent, we will delete that information.
Data Transfers to Countries Outside The EU/EEA
It is not the practice of Radiation Safety Ireland to transfer personal information beyond European borders.
Do We Use Cookies
Yes, we use a variety of Cookies. A Cookie is an element of data that a website can send to your browser, which may then be stored on your system. Our website uses these Cookies to collect information which enables us to improve our service. You have the option to either accept or refuse these Cookies and know when a Cookie is being sent to your computer. If you choose to refuse our Cookies you may not be able to use some portions of our Service. Full details of our use of Cookies will be found in our separate Cookie Policy.
Google Analytics
Radiation Safety Ireland uses Google Analytics to analyse the performance of www.radiationsafety.ie. The information Google Analytics gathers using our website’s cookies generate generic reports about the use of our website. The information generated by the Cookie about your use of the site (including your IP address) will be transmitted to and stored by Google on servers in the U.SA. Visitors to our website can choose to opt out of the use of Google Analytics by installing the browser plug in https://tools.google.com/dlpagw/gaoptout.
Your Personal information Rights
In accordance with The Irish Data Protection Act 2018 and EU General Data Protection Regulation “Data Subjects” are afforded the following rights in certain circumstances. However, not all “Rights” are absolute, and exemptions may apply.
Right of Access: You have the right to obtain confirmation from us whether or not we process personal information about you and where that is the case, access to the personal data, including the purposes of the processing and the categories of personal data concerned. The recipients or categories or recipients to whom the personal information have been or will be disclosed.
You may also submit a written request for a copy of personal information you believe we may be processing about you. Upon such a written request, Radiation Safety Ireland will verify the validity of the request for security purposes. Your subject access request will be responded to within thirty days, However, where the request is unreasonable, or onerous such requests will be responded to within two months.
Right to Rectification: You have the right to the rectification of inaccurate personal information about you without undue delay.
Right to Erasure: You may ask us to delete your personal information, however this is not an absolute right and any such request will be considered in connection with our legal obligations and under the legal framework of the EU GDPR
Right to Restricting and Objecting: You have the right to restrict or object to us using your personal information.
Right to Data Portability: Upon your written request, where possible we can share a digital copy of your personal information with you or another organisation.
If we are processing information based on your consent, you may withdraw that consent at any time. This does not affect the lawfulness of processing which took place prior to its withdrawal.
Contacting Radiation Safety Ireland
Taking into consideration the size of our business and the categories of Personal Information that we process Radiation Safety Ireland are not legally obligated to appoint a designated Data Protection Officer. Should you have any questions regarding how we process your Personal Information please send an email to elaine@radiationsafety.ie
You can also contact the Data Commissioners Office at www.dataprotection.ie
Changes to this Privacy Statement
We will make changes to this Privacy Statement from time to time, particularly when we make changes regarding how we process your personal information and expand our services. Details of any changes made will be posted here so that you can see what information we gather, how we might use that information and in what circumstances we may disclose it. By continuing to use our site after we post any such changes, you accept and agree to the privacy statement as modified.
JULY 2020